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Board Policies & Procedures

Effective November 2023, SMCCCD Board Policies and Administrative Procedures are being updated, renumbered, and migrated to BoardDocs. The active hyperlinks in the crosswalk table below indicate current policies and procedures.

Legacy Title	New Title
1.00 The San Mateo County Community College District	BP 1100 The San Mateo Community College District
1.01 District Mission	BP 1200 District Mission
1.02 Organization of the Board	BP 2010 Board Membership BP 2100 Board Elections BP 2110 Vacancies on the Board AP 2110 Vacancies on the Board
1.05 Student Trustee Procedure: 1.05.1 Election of Student Trustee	BP 2015 Student Trustee AP 2015 Student Trustee BP 2105 Election of Student Trustee
1.10 Duties and Responsibilities of the Board	BP 2200 Board Duties and Responsibilities BP 2740 Board Education
1.15 Officers of the Board	BP 2210 Officers
1.20 Duties of Officers	BP 2210 Officers
1.25 Secretary for the Board	BP 2210 Officers
1.30 Compensation of Board Members	BP 2725 Board Member Compensation BP 2730 Board Member Health Benefits BP 2735 Board Member Travel AP 2735 Board Member Travel
1.35 Board Member Conduct	BP 2715 Board Code of Ethics/Standards of Practice BP 2717 Personal Use of Public Resources – Board BP 2720 Communications Among Board Members BP 2745 Board Self-Evaluation
1.40 Meetings of the Board Procedure: 1.40.1 Special and Emergency Meetings ; 1.40.2 Recording of Meetings	BP 2305 Annual Organizational Meeting BP 2310 Regular Meetings of the Board BP 2315 Closed Sessions BP 2320 Special and Emergency Meetings AP 2320 Special and Emergency Meetings; AP 2325 Teleconferenced Meetings BP 2365 Recording
1.45 Agendas for Meetings	BP 2340 Agendas AP 2340 Agendas BP 2345 Public Participation at Board Meetings AP 2345 Public Participation at Board Meetings BP 2350 Speakers
1.50 Minutes of Meetings	BP 2360 Minutes AP 2360 Minutes BP 2365 Recording AP 2365 Recording
1.55 Order of Business and Procedure	BP 2330 Quorum and Voting
1.60 Rules of Order for Board Meetings	BP 2345 Public Participation at Board Meetings BP 2350 Speakers BP 2355 Decorum
1.65 Community Relationships	BP 2800 Community Relationships
1.70 Board Action on Legislative Issues/Political Activity	BP 2716 Board Political Activity
2.00 Administrative Organization
2.02 Chancellor of the District Procedure: 2.02.1 Selection Procedures for Chancellor ; 2.02.2 Chancellor of the District: Evaluation ; 2.02.3 Delegation of Authority	BP 2430 Delegation of Authority to the District Chancellor AP 2430 Delegation of Authority to the District Chancellor BP 2431 Selection of the Chancellor BP 2432 District Chancellor Succession BP 2435 Evaluation of the District Chancellor AP 2435 Evaluation of the District Chancellor
2.03 College Presidents Procedure: 2.03.1 College Presidents: Selection Procedures
2.05 Academic Senate	BP 2510 Participation in Local Decision-Making
2.06 Board Policy and Administrative Procedure Procedure: 2.06.1 Board Policy and Administrative Procedure	BP 2410 Board Policies and Administrative Procedures
2.07 Policy Development	BP 2410 Board Policies and Administrative Procedures
2.08 District Participatory Governance Process Procedure: 2.08.1 District Participatory Governance Process ; 2.08.2 Faculty Service Areas ; 2.08.3 Academic Senate/Union Agreements	BP 2510 Participation in Local Decision-Making
2.09 Categories of Employment Procedure: 2.09.1 Categories of Employment: Evaluation ; 2.09.2 Titles for Faculty ; 2.09.3 Teaching Assignments for Classified Employees
2.10 Selection Procedures Procedure: 2.10.1 Selection Procedures
2.11 Philosophy of Personnel Management and Human Resource Development Procedure: 2.11.1 Professional Development
2.12 Employee Rights and Protection, Domestic Partner Rights, and Whistleblower Protection Procedure: 2.12.1 Fraud, Waste, and Abuse Hotline Administration
2.13 Dissemination of Employee Information
2.14 Outside Employment
2.15 Collective Bargaining
2.16 Public Notice of Negotiations Procedure: 2.16.1 Presentation of Initial Collective Bargaining Proposals	BP 2610 Presentation of Initial Collective Bargaining Proposals AP 2610 Presentation of Initial Collectivce Bargaining Proposals
2.17 Emeritus Designation
2.18 Student Participation in District and College Governance
2.19 Nondiscrimination Procedure: 2.19.1 Nondiscrimination ; 2.19.2 Discrimination and Harassment Investigations	Interim BP 3410 Nondiscriminiation Interim AP 3410 Nondiscrimination; Interim AP 3435 Discrimination and Harassment Complaints and Investigations
2.20 Equal Employment Opportunity Procedure: 2.20.1 Equal Employment Opportunity ; 2.20.2 Equal Employment Opportunity: Service Animals
2.21 Policy on Professional Ethics Procedure: 2.21.1 Institutional Code of Ethics
2.22 Employment of Relatives
2.23 Leaves of Absence and Catastrophic Leave Program Procedure: 2.23.1 Leaves of Absence ; 2.23.2 Catastrophic Leave Program
2.25 Prohibition of Harassment Procedure: 2.25.1 Prohibition of Harassment ; 2.25.2 Discrimination and Harassment Investigations	Interim BP 3430 Prohibition of Harrassment Interim AP 3410 Nondiscrimination; Interim AP 3430 Prohibition of Harrassment Interim BP 3433 Prohibition of Sexual Harrassment under Title IX Interim AP 3433 Prohibition of Sexual Harrassment under Title IX; Interim AP 3434 Responding to Harassment Based on Sex under Title IX; Interim AP 3435 Discrimination and Harassment Complaints and Investigations
2.26 Drug Free Workplace and Educational Environment Procedure: 2.26.1 Drug Free Environment and Drug Prevention Program ; 2.26.2 Alcoholic Beverages ; 2.26.3 Drug and Alcohol Testing
2.27 Policy on Smoking and Tobacco Use Procedure: 2.27.1 Smoking on District Property
2.28 Safety; Injury and Illness Prevention Program Procedure: 2.28.1 Safety; Injury and Illness Prevention Program ; 2.28.2 Workplace Violence	Interim BP 3510 Workplace Violence Interim AP 3510 Workplace Violence
2.29 Sexual Assault Education, Prevention, and Reporting Procedure: 2.29.1 Sexual Assaults on Campus ; 2.29.2 Registered Sex Offender Information	Interim BP 3540 Sexual and Other Assaults on Campus
2.30 Political Activity Procedure: 2.30.1 Voter Registration
2.31 Speech: Time, Place and Manner
2.34 Computer and Network Use
2.35 Use of District Communications Systems Procedure: 2.35.1 Access to District Email
2.40 Public Records Procedure: 2.40.1 Public Records
2.45 Conflict of Interest Procedure: 2.45.1 Conflict of Interest ; 2.45.2 Conflict of Interest Code	BP 2710 Conflict of Interest
2.51 Reporting of Crimes Procedure: 2.51.1 Reporting of Crimes
2.52 Local Law Enforcement Procedure: 2.52.1 Local Law Enforcement
2.55 Emergency Response Plan Procedure: 2.55.1 Emergency Response Plan
2.60 Resignations
2.70 Accreditation Procedure: 2.70.1 Accreditation
2.75 Institutional Planning and Effectiveness Procedure: 2.75.1 Institutional Planning
2.80 Recognition: Honorary Degree; Presidential Medallion; Naming of Facilities
2.90 COVID-19 Vaccination Requirement Procedure: 2.90.1 COVID-19 Vaccination
3.00 Applicability of Chapter III Policies Procedure: 3.00.1 Academic Employees: Grievance Procedure for Contract Decisions ; 3.00.2 Retiree Health Benefits: Academic Employees ; 3.00.3 Industrial Accident and Illness Leave
3.05 Designation of Faculty Procedure: 3.05.1 - Minimum Qualifications, Faculty Service Areas and Equivalency to Minimum Qualifications
3.15 Employment Requirements Procedure: 3.15.3 Faculty Hiring
3.20 Evaluation of Faculty Procedure: 3.20.1 Evaluation of Faculty and Faculty Tenure
3.25 Wages, Hours and Other Terms and Conditions of Employment
3.30 Pay Period for Faculty
3.35 Payroll Deductions
3.40 Faculty Substitutes
3.50 Suspension and Dismissal
3.80 Summer Session Faculty Employment
3.90 Post-Retirement Contract
3.95 Reduced Workload Program
4.00 Applicability of Chapter IV Policies Procedure: 4.00.1 Claims for Work out of Classification ; 4.00.2 Overtime Procedures: Non-exempt Classified Employees ; 4.00.3 Industrial Accident and Illness Leave
4.05 The Classified Service
4.10 Interim Policy on Telework Program Procedure: 4.10.1 Telework Program (Interim AP)
4.15 Employment Requirements Procedure: 4.15.1 Employment Requirements: Identity Documentation,Freedom from Tuberculosis, and Fingerprinting
4.20 Supervision of Classified Employees
4.22 Classified Staff Development Program
4.25 Employees Not Members of the Classified Service Procedure: 4.25.1 Employees Not Members of the Classified Service ; 4.25.2 Student Workers
4.30 Pay Period for Classified Employees
4.35 Payroll Deductions
4.40 Continuation of Employment
4.45 Dismissals and Disciplinary Action Procedure: 4.45.1 Dismissals and Disciplinary Action
5.00 Applicability of Chapter V Policies Procedure: 5.00.1 Industrial Accident and Illness Leave
5.01 Definition of Non-Represented Employees Procedure: 5.01.1 Additional Responsibilities Pay for Non-Represented Employees
5.02 Non-Represented Employees: Work Year and Workday
5.04 Non-Represented Employees: Staff Development Programs
5.06 Non-Represented Employees: Conflict Resolution
5.07 Non-Represented Employees: Health Benefits and Leaves of Absence
5.10 Managers: Employment and Reassignment Procedure: 5.10.1 Administrative Retreat Rights
5.12 Managers: Responsibilities
5.14 Managers: Compensation and Benefits
5.15 Non-Represented Employees: Employment Requirements Procedure: 5.15.1 Identity Documentation, Freedom from Tuberculosis, and Fingerprinting
5.16 Managers: Evaluation
5.20 Academic Supervisors: Employment and Reassignment
5.24 Academic Supervisors: Compensation and Benefits
5.26 Academic Supervisors: Evaluation
5.50 Classified Professional/Supervisory Employees: Employment and Transfer
5.54 Classified Exempt and Non-Exempt Professionals and Supervisors: Compensation and Benefits
5.56 Classified Professional/Supervisory Employees: Evaluation
5.60 Confidential Employees: Employment and Transfer
5.64 Confidential Employees: Compensation and Benefits
5.66 Confidential Employees: Evaluation
6.01 Philosophy and Purpose
6.03 Division Organization
6.04 Guidelines for Class Cancellation Procedure: 6.04.1 Guidelines for Class Cancellation
6.05 Academic Calendar Procedure: 6.05.1 Academic Calendar
6.10 Philosophy and Criteria for Associate Degree and General Education Procedure: 6.10.1 Philosophy and Criteria for Associate Degree and General Education
6.11 Requirements for Degrees and Certificates Procedure: 6.11.1 Graduation Requirements for Degrees and Certificates ; 6.11.2 Career/Technical Program Requirements
6.12 Definition of Credit Courses Procedure: 6.12.1 Distance Education ; 6.12.2 Work Experience ; 6.12.3 Independent Study/Special Project
6.13 Curriculum Development, Program Review, and Program Viability Procedure: 6.13.1 Curriculum Development, Program Review, and Program Viability ; 6.13.2 Curriculum Committees
6.14 Course Prerequisites and Other Limitations on Enrollment Procedure: 6.14.1 Prerequisites and Co-requisites
6.16 Standards of Scholarship Procedure: 6.16.1 Remedial Coursework
6.17 Course Repetition Procedure: 6.17.1 Course Repetition and Repeatable Courses
6.18 Credit for Prior Learning
6.19 Multiple and Overlapping Enrollments Procedure: 6.19.1 Multiple and Overlapping Enrollments	Interim BP 4226: Multiple and Overlapping Enrollments
6.20 Probation, Dismissal, and Readmission Procedure: 6.20.1 Probation, Dismissal and Readmission: General and Inclusion/Exclusion of Units Attempted	Interim BP 4250: Academic Notice, Subject to Dismissal, and Reinstatement
6.21 Grading and Academic Record Symbols Procedure: 6.21.1 Grading and Academic Record Symbols ; 6.22.1 Academic Renewal	Interim BP 4230: Grading and Academic Record Symbols
6.22 Academic Renewal Procedure: 6.22.1 Academic Renewal
6.23 Grade Changes Procedure: 6.23.1 Grade Changes	Interim BP 4231: Grade Changes
6.24 Articulation Procedure: 6.24.1 Articulation
6.25 Pass/No Pass Options
6.26 Transfer of Credit & Grad. and/or Certif. Pgm. Req. for Students Who Transfer among the Dist. Colleges
6.30 Externally Funded Special Projects and Programs
6.31 Course Auditing and Auditing Fees
6.32 Intellectual Property Procedure: 6.32.1 Educational Materials: Distribution of Academic Presentations
6.33 Use of Copyrighted Materials
6.34 KCSM-TV and KCSM-FM
6.35 Academic Freedom Procedure: 6.35.1 Academic Freedom
6.38 Criteria for Selection of Guest Speakers
6.39 Presence of Non-Students on District Property
6.45 Field Trips and Excursions
6.50 Student Teachers and Interns
6.60 Nursing Program
6.80 Policy Governing the Use of Off-Campus Facilities
6.87 Library and Learning Support Services Procedure: 6.87.1 Library and Learning Support Services
6.90 Community Education Classes
6.94 Contract Courses and Services
7.00 Student Services
7.01 Admissions and Concurrent Enrollment Procedure: 7.01.1 Admission of Students ; 7.01.2 Admission of Concurrent Enrollment High School Students,Middle College High School Students, Other Young Students, and Non-immigrant Visitor Students ; 7.01.3 International Students ; 7.01.4 Students in the Military
7.02 Residence Determination Procedure: 7.02.1 Residence Determination
7.07 Non-Resident Student Tuition Fees Procedure: 7.07.1 Non-resident Student Tuition Fees
7.09 Withholding of Student Records Procedure: 7.09.1 Withholding of Student Records	Interim BP 5035: Withholding of Student Records
7.20 Student Equity Procedure: 7.20.1 Student Equity
7.22 Student Credit Card Marketing Procedure: 7.22.1 Student Credit Card Marketing
7.23 Athletics Procedure: 7.23.1 Athletics
7.26 Prevention of Identity Theft in Student Financial Transactions Procedure: 7.26.1 Prevention of Identity Theft in Student Financial Transactions
7.28 Student Records, Directory Information, and Privacy Procedure: 7.28.1 Student Records, Directory Information, and Privacy ; 7.28.2 Student Records: Challenging Content and Access Log	Interim BP 5040 Student Records, Directory Information, and Privacy
7.37 Open Enrollment Procedure: 7.37.1 Open Enrollment
7.38 Enrollment Priorities Procedure: 7.38.1 Enrollment Priorities
7.39 Student Success and Support Program Procedure: 7.39.1 Student Success and Support Program
7.40 Counseling and Advising Services Procedure: 7.40.1 Counseling and Advising Services
7.41 Disabled Students Programs and Services (DSPS) Procedure: 7.41.1 Disabled Students Programs and Services (DSPS) ; 7.41.2 Service Animals
7.42 Extended Opportunities Programs and Services (EOPS) Procedure: 7.42.1 Extended Opportunity Programs and Services (EOPS)
7.43 Student Financial Aid Programs Procedure: 7.43.1 Student Financial Aid Programs
7.44 Student Health and Psychological Services Procedure: 7.44.1 Student Health and Psychological Services ; 7.44.2 Communicable Disease
7.45 Transfer Center Procedure: 7.45.1 Transfer Center
7.46 Access to Shower Facilities
7.48 Child Development Centers Procedure: 7.48.1 Child Development Centers
7.56 Collection of Delinquent Loans and Other Financial Obligations	Interim BP 5035: Withholding of Student Records
7.60 Student Organizations and Activities Procedure: 7.60.1 Student Organizations and Activities
7.61 Financial Responsibilities: Student Body Associations and Student Organizations Procedure: 7.61.1 Financial Responsibilities: Student Body Associations and Student Organizations
7.62 Associated Students Election Procedure: 7.62.1 Associated Students Elections
7.63 Off-Campus Student Organizations
7.67 Sexual Harassment Involving Students
7.69 Student Conduct Procedure: 7.69.1 Standards of Student Conduct, Prohibited Actions and Disciplinary Procedures ; 7.69.2 Student Disciplinary Procedures ; 7.69.3 Student Disciplinary Sanctions
7.73 Student Grievances and Appeals Procedure: 7.73.1 Student Grievances and Appeals
8.00 Fiscal Management Procedure: 8.00.1 Fiscal Management
8.02 Delegation of Authority Procedure: 8.02.1 Delegation of Authority
8.03 Authorized Signatures Procedure: 8.03.1 Designation of Authorized Signatures
8.05 District Financial Audits Procedure: 8.05.1 Audits
8.06 Investment of District Funds Procedure: 8.06.1 Investments
8.07 Debt Issuance and Management
8.08 Attendance Accounting Procedure: 8.08.1 Attendance Accounting
8.11 District Budget Procedure: 8.11.1 District Budget
8.13 Public Safety on District Property Procedure: 8.13.1 Public Safety on District Property; Campus Safety; Campus Security and Access
8.14 Bond Oversight Committee and Accountability Measures Procedure: 8.14.1 Bond Oversight Committee
8.15 Purchasing Procedure: 8.15.1 Purchasing: Accessibility of Information Technology ; 8.15.2 Independent and Personal Contracts ; 8.15.3 Bids and Contracts for Goods and Services (non-construction)
8.16 Construction Bids - Prequalification of Bidders Procedure: 8.16.1 Bids and Contracts - UPCCAA ; 8.16.2 Bids and Contracts Other than UPCCAA
8.17 Capital Construction Procedure: 8.17.1 Capital Construction
8.18 Revolving Cash Fund
8.20 Claims Against the District Procedure: 8.20.1 Claims Against the District
8.27 Records Retention and Destruction Procedure: 8.27.1 Records Management
8.28 Hazardous Materials
8.30 Property Management, Inventory and Transfer
8.31 Disposal of District Property Procedure: 8.30.1 Modifications to District Facilities
8.33 Auxiliary Services	Interim BP 3600 Auxiliary Organizations Interim AP 3600 Auxiliary Organizations
8.35 Cash Collections
8.38 Gifts and Donations
8.40 Risk Management Procedure: 8.40.1 Risk Management Insurance
8.42 Tax Deferred Compensation
8.45 Transportation on District-Sponsored Activities
8.47 Study/Travel Tours
8.48 Traffic Regulations Procedure: 8.48.1 Parking
8.49 Use of Unmanned Aerial Systems on District Property
8.50 Accidents
8.51 Report of Injuries
8.54 District Organizational Memberships
8.55 Conference Attendance and Travel Procedure: 8.55.1 Domestic Conference and Travel Expenses ; 8.55.2 International Conference and Travel Expenses
8.56 In-District Conferences and Meetings
8.66 Solicitation of Funds
8.67 Advertising in District Publications
8.70 Fees and Charges Procedure: 8.70.1 Fees and Charges ; 8.70.2 Instructional Materials Fees	Interim BP 5030: Fees
8.72 Refund of Fees	Interim BP 5030: Fees
8.74 Exemptions and Waivers from Fees	Interim BP 5030: Fees
8.75 Non-Tuition Fee Waiver for Undocumented Students
8.76 Free Community College Authorized Under SB 893
8.80 Community Use of District Facilities Procedure: 8.80.1 Community Use of District Facilities
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