Members Present:  Jeremy Ball, Carla Campillo, Georgia Clark, David Feune, Sebastian Grillo, Ulysses Guadamuz, Teeka James, Adolfo Leiva, Jing Luan, Jane McAteer, Martin Partlan, Stephanie Samuelsen, Richael Young                                                                                                                                                

Guests Present:   Harry Joel, Nick Kapp                                   

 The meeting was called to order at 2:15 by Council Co-Chair Jing Luan. 

Vice Chancellor Luan announced that Nick Kapp is acting as Council co-chair in the absence of District Academic Senate President Patty Dilko.

Vice Chancellor Luan asked all present to introduce themselves and said that future meetings will begin with a roll call. 

Vice Chancellor Luan welcomed Martin Partlan as a Council member and welcomed back Teeka James.  He asked the Colleges to let him know who the student representatives will be for this year.

It was agreed by consensus that meetings will begin at 2:15 p.m.  The schedule for Council meetings for the 2007-08 academic year is: 

October 1, 2007

November 5, 2007

December 3, 2007

(No meeting in January)

February 4, 2008

March 3, 2008

April 7, 2008

May 5, 2008

May 19, 2008, if needed to review Governor's May Revise - one-hour meeting

Approval of Minutes

The minutes of the May 21, 2007 will be revised to correct the spelling of Jane McAteer's name on the bottom of page 1.  With this revision, it was moved by Jeremy Ball and seconded by Carla Campillo to approve the minutes of the May 21 meeting.  The motion carried, with one abstention and all other members voting "Aye."

Public Comments

None

Policy on Ethical Behavior

Vice Chancellor Luan said the District needs to develop an ethics statement and it is preferable to do so before the accreditation team visit in October.  Vice Chancellor Joel conducted research on ethics policies at other institutions and distributed copies of some policies.  He used portions from several of the policies to draft a District policy (2.21 Policy on Ethical Behavior, dated 8-27). 

Teeka James said the AFT read and discussed the draft policy.  There was unanimous agreement that faculty should be part of creating such a policy.  They also believe that administration and faculty should have different policy statements.  There is a policy already in place for faculty and they would like to review and rewrite that document.  They do not believe there should be a rush to complete the process.

Jane McAteer said the CSM Management Council agreed with having a policy but had questions and concerns about the draft, such as the lack of mention of faculty and staff in item number 6.  They also suggest that item number 1 be labeled a preamble.  Management Council's comments will be forwarded to Harry Joel, Jing Luan and Patty Dilko.

Carla Campillo reported that the Skyline College Academic Senate believes there should be more collegial collaboration on the policy.

Sebastian Grillo said College of San Mateo Associated Students discussed the draft and they have no problems with it.

Martin Partlan said the Cañada College Academic Senate rejected the draft policy because they also want the opportunity to collaborate.  They do not see a need for a universal policy for all personnel; they would like develop a separate policy for faculty by reviewing and revising the existing policy.

Jeremy Ball said there is a need to define what the District is trying to accomplish in developing an ethics policy.  It presents an opportunity to hear from various constituencies and tap other resources at the campuses to begin discussions and invite input on this important issue.  The draft language is vague and some important areas, such as plagiarism, are not addressed.  He also said that he would prefer the word "code" rather than "policy."  The Council agreed that the title will be "code of ethics."

Adolfo Leiva agreed that the draft policy needs clarification.  He added that much of the language is vague, such as the reference to the District Community working in the "best interests" of students.

Nick Kapp suggested the appointment of subcommittees which would create forums to work on the policies. 

Teeka James asked that Vice Chancellor Joel discuss the policies that he researched as they could be a good starting point.  Vice Chancellor Joel said that the sample policies give a flavor of what various institutions have developed.  He noted that the draft policy for the District was kept generic, but it is clear from this discussion that the group wants more specific policies by constituency.

Vice Chancellor Luan summarized the discussion by noting that the Council is suggesting five different policies:  Board of Trustees, administration, faculty, staff, and students.  These five policies may be stitched together with a preamble.  There will be a subcommittee for each of the groups; Vice Chancellor Luan said the Council needs to identify who will be working on each subcommittee.  It was agreed that the following people will be the representatives:

• Board of Trustees:  Vice Chancellor Joel will work with the Board
• Faculty:  Patty Dilko
• Students:  Richael Young
• Administration:  Harry Joel and Barbara Christensen will work on the policy; Jing Luan will report to the Council
• Classified:  Adolfo Leiva will take back to his constituencies for consultation on who should be named (AFSCME will be considered part of classified for this issue; Ulysses Guadamuz will represent them as well)

Rules & Regs 2.29, Policy on Sexual Assault Education & Prevention

Harry Joel said that on February 22, 2005, the California State Assembly passed legislation requiring each campus to develop a policy regarding violence against women.  Vice Chancellor Joel met with the Vice

Presidents-Student Services and the handbooks were revised to reflect the legislation, but there is not a Board-approved policy as required by the law.

There was discussion about faculty being educated on this issue as well as "all managers," as stated in the draft policy.  There was agreement that the Council membership approves the omission of gender specific language in the draft policy.

Council members will take the draft policy to their constituencies and bring it back for discussion and approval.

Veteran's Priority Registration

Vice Chancellor Luan said there is a proposed bill in the State Senate regarding priority registration for veterans.  In reviewing the amended language in District Rules and Regulations, 7.01.4.c.iii regarding this issue, there was discussion concerning the date after which veterans leave military service (stated as 9/11/2001) in order to be eligible for priority registration. Vice Chancellor Luan said the date was extended from the legislation, which provides for priority registration for veterans "within 2 years of leaving active duty."  Jeremy Ball suggested there should be no time limit; rather, all veterans should be provided priority registration.  After discussion about the potential impact and the suggestion that if too many veterans applied, there could be new sections added or new levels of priority registration, it was agreed by consensus to remove all language regarding dates or times of separation from active duty.

District Strategic Planning Update

Vice Chancellor Luan presented the report and handouts as an information only item.  He said that the District Strategic Planning Task Force developed the proposed SMCCCD Almanac to provide information in a more easily accessible format, such as the "Student Headcount By Age" information shown on the handout.  The "Environmental Scanning Data Collection Matrix" was developed by the District Research Council and shows what the District plans to do and who will be doing it.

Proposed District Policies, Rules and Regulations Review

Vice Chancellor Luan said the District Rules and Regulations were written many years ago and are in need of review and modernization.  For example, the Rules and Regulations must be in compliance with recent changes in Title 5 requirements.  Review is proceeding on Chapter 6, Educational Program and Chapter 7, Student Services.  Specific language will be shared with the Council.

Other

Vice Chancellor Luan noted that the Council is subject to Brown Act regulations, and the agenda must be publicly posted 72 hours in advance of the meeting, with only emergency items added to the agenda after that time.  Therefore, he requests that all agenda items be submitted at least one week before the meeting.

Adjournment

The meeting was adjourned by consensus at 3:50 p.m.