Getting Hired Checklist:

1. Meet with the Learning Center administrative assistant, (seated in front of the office of the Director, office 5103, phone 650-738-4144) and do the following:
   
   1. Read and sign the Tutor Contract (if tutor is a volunteer, skip to #3)
   2. Bring your social security card AND driver's license or alternative form of ID;
      copies of both are need to get employees hired.
   3. Fill out a hiring packet:
      For Skyline students, fill out a Student Assistant Hiring Packet.
      For Graduate Tutors, fill out a Short Term and Substitute Employees Packet .
2. Review Sign-in and Payroll Procedures (see below).
   
3. Set up your weekly tutoring schedule with the lab coordinator. Remember,
   when you agree to a weekly schedule, this is an agreement for the entire
   semester. To set up your schedule contact the lab coordinator in your area:
   For the Writing & Reading Lab: Rachel Bell, 650-738-4349, bellr@smccd.net
   For the Math Lab: John Chavez, 650-738-4189, chavezj@smccd.net
   For all other subjects: Felix Perez, 650-738-4140, perezf@smccd.net
4. Complete online training module(s) :
   Complete the online training. Go to Web Access and enter the following: Username: skytutor and password: teachme.
5. Get your picture taken by the Tutor Coordinator. We post tutor pictures and
   schedules in the lab so students can easily identify and locate tutors.
6. Tutor can begin work
7. If appropriate, tutor or employee participates in ongoing training

Timesheets:
All instruction aides, peer tutors, student assistants and work-study students go through this same process in order to be paid:

1. Logging in and Out: As you enter the TLC to begin your work shift, log in at the front computer and log out when your work shift is complete. The TLC staff assistant uses these records to confirm hours worked.

2. Fill out a Work Record: Each time you work in The Learning Center, record your hours on your beige TLC work record in the red notebook (located behind the printer outside of office 5103) or the timesheet provided by your supervisor. Please remember to accurately record your arrival and departure time, and calculate the total time you spent working. Please check your math on your timesheet. This information on this work record will be transferred to an official timesheet each month. If you are on federal work-study, please keep track of your allotment of hours and make sure that you don't go over without alerting your supervisor in advance.

3. Please note: You will not be paid for any hours other than those for which you were hired. For example, if you come in late or are absent, you are not authorized to work extra time to make up the lost hours. We need coverage in the TLC to be reliable for students. Of course, if your academic supervisor requests that you work extra or different hours, those hours will be authorized and approved. However, this approval must be in writing.

4. Official Timesheets: Your official timesheet must be turned in to the Office Assistant’s hands by 4:00 PM on the 20th of each month. For those days that you work after the 20th , please project your usual hours and then, if you are unexpectedly absent, please remember to subtract the hours you missed from your total hours the following month. Please do not forget to sign your timesheet. It cannot be sent to Payroll unless you have signed it to verify that your hours have been accurately recorded.

5. Deadline: If you do not meet the deadline of the 20th of each month, your hours will be held and submitted the following month. This kind of delay in pay can be a hardship, so please be sure to submit on time.

6. Paycheck Released: Paychecks for Instructional Aides are ready on the last working day of the month, one month after the timesheets are turned in. For example, October hours are turned in at the end of October and are paid at the end of November. For peer tutors, student assistants and work-study students paycheck are available on the 15th of the month. Paychecks can be picked up in the Payroll Office in building 1, room 1316B. If you would like your paycheck mailed, please contact, Mary Chries Concha Thia at conchathiam@smccd.edu or call (650) 738-4209. You must also provide a stamped, self-addressed envelope.

Calling in Sick:
Please give as much notice as possible if you cannot make your scheduled tutoring time. Students will often make special trips to see particular tutors or wait for them; in addition, the labs are oftentimes very busy, so with adequate warning, it allows us the possibility of getting a substitute.

In any case, as soon as you know you will not be able to make your scheduled time, call the TLC's administrative assistant, at (650) 738-4144. If you are a tutor in The Writing and Reading Lab, also call the WRL desk at (650) 738-7017 and ask the tutor on duty to write on the tutor sign-up whiteboard that you will be absent so as to alert students. If you are an instructor scheduled in the lab, you will need to notify your department office. For Language Arts call Kathy at (650) 738-4202.


Printing:
Sometimes tutors have access to computers in the TLC that are linked to a printer that does not require a pay-for-print card. This printer may be used in a limited way to print a page or two per day of materials related to your students' learning. You are not authorized to use these printers for any personal printing. Please do not allow any student to use the computers or printer at the tutor station; this is why the computers are password-protected.