Skyline College
Equal Employment Opportunity Advisory Committee
May 16, 2005
MEETING MINUTES

In Attendance: V. Morrow, L. Allen, A. Cariadus, A. Cervantes, J. Chavez, Recorder: L. Ghio

Approval of April Minutes

The committee reviewed the draft of the April minutes. Corrections were made under the section entitled Proposed Charge. The minutes were approved with these corrections.

Campus Change Network

Vicki Morrow announced that California Tomorrow launched a new project entitled Campus Change Network, which is made up of six community colleges. Skyline was chosen to participate. The Skyline network is made up of representatives from the board of trustees, faculty, administration, classified staff, and the ASSC. Training was held and the goal is how do we attract and retain diverse students. Vicki also presented two articles on diversity to the committee for their review.

Review of EEOAC charge and recommendations for proposed, revised charge.

College Council was presented a draft of the April EEOAC minutes. They approved the concept and would like the EEOAC to bring back to College Council a proposed charge and proposed renaming of the committee. Page two of the proposed charge was reviewed by the committee. Alma asked if we can clarify the college’s equal hiring policies. Vicki said that if the new proposed charge was agreed to by the EEOAC today and approved by College Council, we will meet in the fall to further review the recommendation and discuss, for example, how we publicize job descriptions. The committee reviewed the charge and made some revisions to eliminate redundancy. Items 2 and 7 will be listed together as separate sentences under one bullet point. Item 4 will be deleted. Items 5, 6 and 8 will be combined in one bullet point. The proposed, revised charge is as follows:

Proposed Charge

Assist Skyline College in fulfilling its commitment to celebrate the intellectual, educational, and social benefits of diversity. In doing so, the committee will:

• Provide stewardship for the college’s value related to campus climate;
• Oversee the college’s equality in employment opportunities and make recommendations to the district EEOAC regarding fair and effective hiring policies;
• Support, provide or promote training in cultural proficiency;
• Provide support and assistance to equity and diversity-related projects and activities, and facilitate engagement in campus issues related to equity and diversity;
• Support and promote educational initiatives that result in intercultural awareness and respect for diversity in students, faculty and staff.

Review of EEOAC name

The committee reviewed the list of proposed names included in the prior minutes, and then John Chavez proposed the name Stewardship for Equity, Equal Employment and Diversity (SEEED) Advisory Committee. Linda Allen noted that Donna Elliott, who was not able to attend the meeting, was in favor of this name. The committee agreed that this was the best name.

Review of EEOAC membership structure, and meeting schedule

The committee felt no change was needed in the membership structure of the committee. Alma wanted to know if custodial and facilities staff could be included in MOT training. Vicki said that MOT is attended by college-based groups and that even though both facilities and custodial services are district groups, Vicki said we could include these groups.

Amory was asked to join EEOAC because of her connection with students. The committee noted that all constituencies are represented, but we need to spell out what those groups are. The question was raised as to whether EEOAC needs to set a quorum for voting or can the voting process be more informal. Vicki said that because EEOAC is an advisory group, we can be less formal.

The committee would like to move the meetings to 2:15 p.m. on the third Monday of each month. Linda Ghio will map out the meeting dates and include them with the May minutes. (See below for these dates.)

Proposed master calendar of events

Donna and Vicki recommend that the campus create a master calendar that people could refer to when scheduling events. Amory noted that there is no one person who coordinates this scheduling. Some scheduling is done in Banner and Astra, and the gallery theatre/main theatre scheduling is handled by the Social Sciences and Creative Arts Department. The calendar components would be:

• Class scheduling
• Gallery Theatre events
• Main Theatre events
• Non-class events
• Field/athletic events held in exterior spaces
• Gym
• Future meeting rooms in Building 6

We will need to adapt Banner and Astra or keep a paper calendar. Vicki will address the topic with Cabinet and College Council.

Event planning handbook

Donna suggested that a handbook be created to provide guidelines on how to plan an event. She noted that there are many events on campus, including MOT events, conferences, and special events related to the President’s Innovation Fund and we need training to ensure that all components are in place. Currently, there is no standard procedure and logistics are not consistently handled. Vicki said that a member of the staff had proposed that we hire an artistic director for their input on sound, lighting, and ushering for events that are primarily held in the main theatre. Vicki wants to find a small group who has been through the experience that can draft a set of instructions. The handbook should also include a procedure for obtaining a certificate of insurance through the district. Amory suggested consulting with the deans because they all have different expectations for their particular area. Vicki added that an artistic director could be a part-time employee. Vicki will address the recommendation at the first fall meeting of College Council.

EEOAC 2005-2006 Meeting Schedule

Linda Ghio will send out meeting invitations prior to the fall. Meeting dates for the 2005-2006 academic year will be:

September 19

October 17

November 21

December 19 (tentative)

January 16 (tentative)

February 20

March 20

April 17

May 15