SMCCD Portal

Microsoft Office
Exchange
Login
Read Email
Delete a Message
Address and Send
Add a Contact
Out-of-Office Message
Calendar
Change Password

 
page tips

Microsoft Office Exchange (SMCCD Webmail)

Login

• Requires an Internet-connected computer
  (If you need an Internet connection from home, try the SMCCD Dial-in Internet and Email Service)

• Requires a recent browser  - browser download info

1   Open Your Browser and enter this URL into the address field:

http://mail.smccd.net (Direct URL to email login)

OR  go to the District Portal page http://www.smccd.net/portal    On the right side of the District Portal Page, click "Email Login" button.

 

2   Login

A dialog box will open:     Enter: username@smccd.net  |  Enter: your password*

 .

*If you lose your password, call your CTL Coordinator and ask to have it reset.

Cañada: Jim Petromilli, CTL Director petromilli@smccd.edu 650-574-6208

CSM : Peter Bruni, CTL Coordinator 650.574.6598

Skyline: Anyta Archer, CTL Coordinator 650.738.4207

Read your Email

1  Click on the "Inbox" icon in the left frame.  Then, select a message line to read.  Click on the sender's name, not the checkbox.

NOTE: Make sure you know who the sender is before opening any attached documents that may contain viruses.

2   View Your Messages

Your messages will be in the lower right frame. However, you will only be able to view a page at a time.

Scroll through your messages. There's more than one page!

  (icon 7)

1. Write a new message
2. Delete a message (that you have selected in the list.)
3. Check for new messages
4. Sort messages by sender, subject, topic, unread or 'sent to'.
5. Address book  (First add individuals as 'Contacts', an option in the left margin.)
6. Help
7. Number of messages and pages. Use arrows to advance through pages.

Sorting Your Mail can be done with the sort pull down menu.

(icon 4)

3   Open an Attached File

Messages with paperclips indicate that there is a file attached to the email message.

 

To open a file attached to an email message, click on the link in the message window.

 

 

5   Decide What to Do With Your Message

Decide what you would like to do with the message after reading it.

1. reply to sender
2. reply to all (who were addressed in the email.)
3. forward
4. move to another folder
5. save / copy to a folder
6. delete
7. read previous or next message
8. close this message
9. HELP!

Delete messages          Old messages accumulate!  You have a 50MB limit.

Check/Select the items you wish to delete and then click the X  icon

 

6   Log off when finished or exit/quit your browser. ( lower left side of screen)

Address and Send

1  Enter, in the To: field, type the email address ( e.g. smithj@smccd.net) of the recipient.

If you are not sure of the exact District email name 

a) Click "Check Names"  b) Click the "unresolved" name. c) Select a name from the list  4) Click "apply"

2  Send your email  (Click upper left "send" button.)

Add a Contact

1   On the left side of the page select "Contacts".              

2   Click "compose new"  from the top menu bar

3   Enter the information you want to include for the contact.

4   Click "Save", then "Close"

5   Click Contacts in the side menu to see that the new contact has been added.

Create an Out-of-Office Message

1   On the left side of the page select "Options".                  

2   Under the Out of Office Assistant, select " I am currently Out of the Office".

3   Enter the information you want to include in your "out of office" response email.

4 Click "Save" in the top tool bar.

Using the Calendar Feature

 

1  Click on the "calendar" option. (left side of screen)

2  Familiarize yourself with the Calendar Workspace.

Schedule Area

The Shedule Area contains either a weekly or a daily view of your schedule.

Example:

The Date Picker Area (right side of screen) (above)

The Date Picker Area contains calendars for two consecutive months. By clicking the left and right arrows on top of the calendar title bar,you can scroll through different months. Using the calendar controls beneath the monthly calendars, you can view any individual day.

Calendar Options include . . .

 

3    Appointments

Appointments are personal events that only you are required to attend. Creating an appointment in your calendar reminds you of personal events.

Click on "New" (Make sure above pull down menu is set to the Appointment option.)

3a Appointment - Set the Subject (name of meeting) the Location, the Start and End Time and write the message to yourself.

3b Attendee Availability - Indicates to others that you are busy during the hours set in your above appointment

3c Recurrence - If it is a single event, click "none". If the appointment will reoccur set the interval.

Save your appointment by clicking the diskette icon.

 

4  Meeting Requests

Meeting requests are appointments where other people are invited. When you add people to the To box of your meeting request and click Send, email is automatically sent inviting them to your meeting. You can also accept or decline meeting requests sent to you.

1. In Calendar, on the toolbar, click New.
2. In the Required and Optional boxes, type the names of the people you would like to receive this meeting request.
3. To specify a conference room or a piece of equipment you want to use during the meeting, fill out the Resources box.

Tip  You can also add names and resources to your meeting request by clicking Required, Optional, or Resources. This opens the Find Names dialog box, which allows you to search for a person in your organization's global address list or your contacts, or a resource in the global address list. After you locate the people and resources, add their names to your meeting request by selecting each name and then clicking Required, Optional, or Resources next to Add recipient to

4. By default, the Request Responses check box is selected. If you don't want your meeting request recipients to send you their responses, click to clear the check box.
5. In the Subject box, type the meeting's topic.
6. In the Location box, type the location where the meeting is to be held.
7. In the Start Time and End Time lists, select the appropriate dates and times.
8. If this meeting is going to take place on a regular basis, click Recurrence on the toolbar.
9. In the Show time as list, choose how you want your schedule to appear for the duration of the meeting. Your selection (Busy, Tentative, Free, or Out of Office) is what others will see when they view your schedule and the schedules of all attendees.
10. In the message body, type any message you want to accompany your meeting request, and then click Send.

Each potential attendee is sent a meeting request, and the new meeting is added to your schedule. Every person who receives your meeting request can choose to accept or decline it.

Send your meeting request by clicking the "send" icon.

Save your Meeting Request by clicking the diskette icon.

Click Update to see the new appointment or meeting appear in the schedule area.

 

How do I change my password?

Go to http://www.smccd.net/portal/default.aspx

Click on the "Change Password" link.

• Enter your email username   _________ @smccd.net
• Your old password
• Your new password
• Retype to confirm your new password.
• Submit